Data Room Technologies For All Types of Transactions04.10.23
When people think of a data room they immediately think of the due diligence process that supports the financial and legal negotiation of a deal between two or more parties. However, the advancement in technology of these platforms means that they are becoming increasingly used for all kinds of business transactions, including the sale of assets, fundraising and even restructuring.
The top virtual data rooms come with an array of document management and security features that can be used for all kinds of transactions. Auto indexing and bulk uploads are typical features that can help build an efficient file system in a short time. They also include a search function that combines multiple criteria for rapid and accurate results. Some also have a ‘fence view’ feature that blocks out portions of a file to prevent unauthorised downloads and taking screenshots. The most trusted providers have access security features, such as multi-factor authentication, granular user access rights and time and IP restrictions.
Certain vendors use artificial Intelligence or machine learning (AI) tools to decrease the number of documents needed for due diligence. This is especially helpful when dealing with complicated or long documents.
Other essential technologies available in the most trusted data rooms include drag-and-drop interfaces, multilingual support, OCR and preview of files as well as smart AI categorization. These features make it easier to navigate and search large quantities of data, especially when they are in multiple languages.